Manager, Proposals & Communications

FBM, one of Atlantic Canada’s most recognized and award-winning design and planning firms, is seeking a Manager, Proposals & Communications to work a hybrid schedule out of their brand-new office in Halifax, NS.

A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025, FBM entered into a Partnership with Dillon Consulting Limited. These two proudly Canadian, employee-owned and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

Reporting to the Operations Director, you will play a key role in positioning FBM for exciting and complex architectural, interior design, and planning projects through compelling proposal development and strategic communications. You will lead the coordination, writing, and submission of project proposals while supporting brand storytelling through award submissions, social media, and web content. Approximately 80% of this role focuses on managing and writing proposals for new work in close cooperation with various FBM team leads, while 20% supports brand presence through strategic communications and content development.

Collaborating with project teams and leadership, you will ensure timely, high-quality proposal submissions and maintain consistency in messaging across communications materials. You'll also liaise with subconsultants and external partners, helping to present a unified and compelling narrative of FBM’s design and planning expertise.

By joining the FBM team, you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You’ll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship, learning, and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events, employee surveys, and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canada’s Top 100 Employers™ for three consecutive years.

We are seeking a highly organized and skilled Manager, Proposals & Communications to lead our proposal development efforts and support key marketing and communications initiatives.

Proposal Management (80%)

• Manage the end-to-end proposal process together with team leads:
  • Liaise with subconsultants to coordinate participation and gather proposal content materials and other necessary submission criteria
  • Draft, format, and edit proposals using FBM’s branded templates formatted for RFP compliance and which your role will be required to maintain and refine as necessary
  • Coordinate internal reviews and approvals for RFP criteria including tailored material and fees
  • Submit final RFP response package
• Attend proposal debriefs and contribute to continuous improvement efforts
• Maintain internal databases of project info, lessons learned, and team CVs
• Liaise or work directly with Dillon Consulting’s marketing communications and proposal management team
• Support project closeout processes including narratives and project info sheets

 Marketing & Communications (20%)

• Maintain and support FBM’s brand through consistent messaging and content
• Assist in developing and delivering award submissions
• Maintain website content and project portfolios
• Contribute to content creation for social media and internal communications

• A degree or diploma in Communications, Marketing, Public Relations, or a related field
• Preferably 5+ years’ experience in a similar role

• Strong writing, editing, and storytelling skills
• Proficiency in Adobe InDesign; familiarity with Illustrator, Photoshop, and MS Office
• Organized, detail-oriented, and comfortable with external deadlines
• Comfortable working independently while collaborating closely with partners and project leads
• Experience in architecture, engineering, construction is considered an asset

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax. We recently moved into our own purpose-built mixed-use office building in the eclectic and growing Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small/Medium Employers.

In addition, we offer:

A competitive compensation package

• Comprehensive health benefits
• Employer matching retirement savings plan
• Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

• FBM values its staff and the work they do every day. We recognize that everyone’s needs are different, so we’re offering flexible and hybrid work options to help balance work and personal life.

Employee and Family Assistance program

• A variety of EFAP tools and online resources to support well-being are available to all employees.

Goodlife Fitness Corporate Membership

• Our employees can take advantage of reduced annual membership fees.

Wellness Subsidy

• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.

Employment Equity, Diversity & Inclusion at FBM

Our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers.

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