Project Coordinator - Water & Wastewater

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Do you thrive in a collaborative environment and enjoy contributing to the efficiency and success of a dynamic team?

Your opportunity  

We are seeking a proactive and skilled Project Coordinator to support our Water/Wastewater Engineering discipline. In this role, you will play a crucial part in ensuring the smooth operation of our team by providing comprehensive administrative support, managing essential resources, and facilitating effective communication.  

This is an office-based position located in Saint John or Halifax (Chain Lake office).

Work Schedule:

This position requires the Administrative Assistant to be in the office minimum 3 days a week. Flexibility in scheduling may be necessary to accommodate the needs of the team.

What your day will look like

Discipline Support

• Provide dedicated administrative support to the Water/Wastewater discipline, including the Discipline Lead, Team Managers, and team members.
• Manage and maintain the discipline's standards library, ensuring documents are organized, up-to-date, and easily accessible.
• Compile and format project specifications, ensuring consistency and adherence to quality standards.
• Support the development and maintenance of the marketing library in collaboration with Business Development Advisors (BDAs).
• Assist in coordinating drawing standards with other disciplines to promote interdisciplinary collaboration and project efficiency.
• Support Project Managers with Earned Value Management (EVM) processes, invoicing, and other project administration tasks.
• Assist the Discipline Lead and Team Managers with pipeline administrative items, internal reporting, and tracking key performance indicators.
• Support the preparation of specification packages for all discipline projects, ensuring completeness and accuracy.
• Contribute to the development and implementation of operational standards, best practices, and quality control processes to enhance efficiency.  
• Identify opportunities to integrate technology to improve internal processes, enhance efficiency and effectiveness.  

General Administrative Support 

• Manage schedules, coordinate meetings, and arrange travel as needed.
• Prepare agendas, record meeting minutes, and track action items.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain organized electronic filing systems.
• Handle incoming and outgoing communications on engineering projects.
• Assist with other administrative tasks and special projects as assigned.

Learning and Development 

• Demonstrate a commitment to self-development, ongoing learning, and professional development.
• Contribute to Dillon’s corporate profile through active participation in internal initiatives and committees.

What you will need to succeed

• Demonstrated strong organizational skills, excellent attention to detail, and the ability to effectively manage and prioritize multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to prepare and edit professional correspondence and materials.
• Proven ability to build positive working relationships and interact professionally with individuals at all levels.
• Demonstrated proficiency in using technology to enhance efficiency, including advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with document management systems and databases.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• 5 years of experience in an administrative role, preferably in an engineering or technical environment.
• Experience with document control, records management, and standards administration is an asset.
• Experience with project administration and financial processes is desirable.

If you are a motivated and resourceful individual with a strong work ethic and a desire to contribute to a dynamic team, we encourage you to apply for this exciting opportunity!

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences

Dillon is a certified Great Place to Work. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon, we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work, but a community where everyone can thrive.

In addition, we offer:

• Employee share purchase plan
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• Flexible work hours 
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs.  We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support well-being are available to all employees
• Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes  and dance classes

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 17 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences. 

Inclusion is more than a word to us, it is the way we choose to run our business. Please connect with us if you require accommodation in the interview process. We would love to hear from you!

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