Project Administrator

FBM

Who We Are

FBM, one of Atlantic Canada’s most recognized and award-winning design and planning firms, is seeking a Project Controls Coordinator to work at their location in Halifax, NS.

A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025, FBM entered a Partnership with Dillon Consulting Limited. These two proudly Canadian, employee-owned, and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

FBM is seeking a Project Administrator to support the day-to-day execution of projects across the firm. Reporting directly to the Project Controls & Scheduling Lead, you will be assigned to specific projects to provide dedicated support to our Project Managers (PMs).

This role is critical to ensuring projects are established accurately, schedules are maintained consistently, and project data is reliable and usable. As our first Project Administrator, you will have the unique opportunity to help shape this new function while charting your own path to success within a rewarding and growing career in our firm.

By joining the FBM team, you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You’ll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship, learning, and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events, employee surveys, and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canada’s Top 100 Employers™ for three consecutive years.

Financial & Data Management

• Assist with project set-up in FBM’s financial management system (Ajera), including Project Set-Up Forms (PSFs) and budget entry.
• Support financial monitoring, budget analysis, and monthly invoicing in coordination with the Finance team.
• Maintain accurate records of project revisions, scope changes, and forecasting.
• Monitor cost and schedule data to flag potential risks or variances.

Operational Support

• Support PMs with project initiation, coordination of documentation, and internal kick-off plans.
• Assist with the weekly schedule update process and first-pass reviews of project reports.
• Manage project documentation in accordance with FBM’s quality standards.
• Contribute to the evolution of this new role by taking on additional responsibilities and process improvements as the position grows.

Collaborative & Team Integration

• Follow and support the continuous improvement of project controls standards.
• Collaborate with others to promote understanding and provide necessary project support.
• Demonstrate a commitment to ongoing learning, mentorship, and professional development.

• Education: Post-secondary education in project management or an administration-related program.
• Soft Skills: Exceptional attention to detail, strong interpersonal skills, and the ability to multi-task in a collaborative environment

• Experience: 2+ years experience in a Project Management, Project Controls, or similar operational role is an asset.
• Technical Skills: Proficiency in Microsoft Office (specifically Word and Excel) and an understanding of basic accounting principles.
• Industry Knowledge: Experience in a professional services consulting firm (accounting, engineering, environmental, or planning) is considered an asset.

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax.  FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small/Medium Employers.

In addition, we offer:

A competitive compensation package

• Comprehensive health benefits
• Employer matching retirement savings plan
• Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

• FBM values its staff and the work they do every day. We recognize that everyone’s needs are different, so we’re offering flexible and hybrid work options to help balance work and personal life.

Employee and Family Assistance program

• A variety of EFAP tools and online resources to support well-being are available to all employees.

Goodlife Fitness Corporate Membership

• Our employees can take advantage of reduced annual membership fees.

Wellness Subsidy

• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.

Employment Equity, Diversity & Inclusion at FBM

Our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers.